Bridger Ski Foundation- Travel/Event Policy for HOME and AWAY Events
2012/2013
*SET UP A TRAVEL ACCOUNT: Each competing athlete is required to set up a new travel account this year. Travel accounts expire at the end of each season, so a new account must be set up every year.
TRIP COST: When a race announcement is sent out, each athlete is required to pay an estimated amount. This estimate includes: race entries, coaches’ costs, and lift tickets. Entries and lift tickets are calculated at actual expenses, but coaching expenses are estimates. After the event, coaching expenses will be calculated at actual and you will receive a credit for any overcharge or a debit amount will be billed to your account.
RACE SIGN UP: It is the athlete’s responsibility to sign up for each race they intend to compete in. A intent to compete must be sent to Sophie by the published deadline. Please understand that by emailing your intent to compete you are consenting to pay all the fees associated with that event. Each intent must include: Athlete name, DOB, and USSA number.
HOTEL POLICY: BSF has reserved a block of rooms at a hotel at each race. It is the families’ responsibility to reserve and pay for the room at each race. You are not required to stay at the hotel with the team, but we will wax and do video as a team at the hotel where the coaches are staying.
* TRAVEL ACCOUNTS *
Each athlete competing with BSF Alpine MUST have a Travel Account set up through the BSF Office. To set up the account you are to contact Lisa Tuckerman at the BSF Office (406) 587-2445 ext 302. There are two types of accounts that may be established:
CREDIT CARD ACCOUNT: Athletes who choose to have a credit card account will place a credit card on file with the Accounting Department and have all travel expenses charged to that credit card. Once individual expenses for a trip are calculated, the credit card on file will be charged, generally 48 hours before the event, and a credit card receipt, detailing charges will be sent.
CASH ACCOUNT: Athletes who choose to have a cash account will pay all travel expenses by cash or check by the deadline published in the race announcement. In order to set up a cash account you must provide the following: Place a credit card on file with the Accounting Department as a deposit for the athlete’s travel account. The credit card will not be charged unless the athlete’s travel account becomes past due. You will be responsible for sending cash or check prior to each race.
Refund Policy: Refunds for cancellations are typically not allowed, but any refund situation must be approved by the Program Director and coordinated with the BSF accountants.
If you have questions about your receipt or wish to inquire about a charge, please contact Lisa as soon as possible as your credit card on file is charged automatically unless you contact Lisa before the due date.
Hotel Reservations: 2012-2013
YSL and A-U16 Race Schedule
Each family is responsible for calling each hotel and booking their own room.Please notice for many of the hotels, our block is ‘released’ about a month before the reservation, call before this date!
Red Lodge U16-A’s Qualifier/YSL
January 4-6, Nights, 3,4,5
Comfort Inn
406-446-4469
Block releases December 22nd
RMC/Silver Run U16-A's Qualifier (Red Lodge)
Jan. 19-21 Nights 18,19,20
Comfort Inn
406-446-4469
Block releases January 10th
Whitefish YSL 2GS
January 26 &27 Nights 25,26
Kandahar Lodge
800-862-6094
Red Lodge YSL
February 2nd & 3rd Nights 1,2
Comfort Inn
406-446-4469
Blocks release Jan. 15
Missoula U16-A's
February 16-18 Nights 15,16,17
Hawthorne Suites - 5145 Airway Blvd. Exit 99-1
406-541-3600
Block releases Feb. 7th
Missoula YSL
February 23 &24 Nights 22,23
Hawthorne Suites -5145 Airway Blvd, Exit 99-1
406-541-3600
Discovery (Anaconda) YSL
March 1-3 Nights 28,1,2
Fairmont Hot Springs
406-797-3241